Manually creating investment proposals slows down even the best advisory teams. Hours are lost parsing client brokerage statements, wrangling spreadsheets, and re-entering data into compliance templates—leaving little time for what matters most: winning business and delivering value to clients. If you’re a financial advisor, wealth manager, or RIA firm owner, you’re likely feeling these pains. The good news? With automation, that entire process—from receiving a client’s statement to sending a personalized, compliance-ready proposal—can now take less than 10 minutes. Here’s how.
The High Cost of Manual Proposal Workflows
Let’s be direct. The old way isn’t just inefficient—it’s risky and costly:
- Brokerage statement data entry eats up 3–5 hours per prospective client, per account.
- Juggling spreadsheets, PDFs, CRM tools, and proposal docs leads to mistakes, duplicate data, and security risks.
- Compliance steps (IPS, Reg BI, KYP documentation) are tedious, error-prone, and easy to miss in siloed systems.
- Personalizing each proposal becomes a challenge, especially when you’re scaling across hundreds of clients.
The result? Opportunities lost, prospects dropping off during slow onboarding, and regulatory headaches if anything slips.
What Does True Proposal Automation Look Like?
Automation must do more than replace manual data entry. It needs to connect onboarding, analysis, proposal generation, and compliance end-to-end. Here’s how Investipal enables you to deliver a personal, polished proposal in under 10 minutes—with no trade-off in data quality or compliance.
1. Upload Any Client Statement—No Manual Data Entry
- Drag and drop a brokerage statement—PDF, image, even a scan with handwritten notes—into Investipal.
- Our AI-powered statement scanner instantly reads and structures every holding, cost basis, tax lot, and account-level detail.
- Held-away assets? Sync IRAs, 401(k)s, and other accounts for a full household view—no need to chase down missing files or spend hours on data wrangling.
Key benefit: You save 3–5 hours per statement, and manual entry errors are eliminated. The data is ready seconds after upload.
2. Instantly Visualize and Analyze the Prospect’s Portfolio
- All holdings, allocations, exposures, and risk factors flow from the statement into Investipal’s portfolio analytics engine.
- Run a complete X-Ray: concentration risks, sector/geography breakdowns, correlations, cost structures, tax exposure, and over 20 other risk indicators—no spreadsheet work needed.
- Compare the current portfolio with your recommended model or investment universe, including both public and alternative assets.
- Backtest, stress-test, and identify actionable improvements—like lower fees or reduced volatility—at a glance.
Key benefit: You surface meaningful, personalized insights that demonstrate real value, with zero manual computation.
3. Create a Hyper-Personalized, Compliance-Ready Proposal—Automatically
- Leverage Investipal’s proposal generator to turn analysis into a polished, client-facing document.
- Proposals are customized to the client’s risk assessment (using our 3-factor RTQ), existing investments, account types, household structure, and goals.
- Include side-by-side portfolio comparisons, optimized allocation recommendations, and clear next steps.
- Pull in product research, fee/return comparisons, and rationale for any changes or upgrades recommended.
Key benefit: Every proposal is unique, data-driven, visually compelling, and easy for the client to understand—dramatically increasing your close rate without extra admin.
4. Streamline Compliance—No Separate Tools Needed
- Instantly generate IPS documents, Reg BI disclosures, and KYP documentation—all tailored to this proposal and client record.
- Drift monitoring is enabled automatically, with alerts for any material deviation from the client’s mandate or risk profile.
- Every step, from data intake to proposal generation and document review, is fully logged and audit-ready.
Key benefit: Compliance documentation is done in seconds and never hand-typed or copy-pasted, dramatically reducing regulatory risk and admin burden.
The Time and Growth Payoff
- <10 minutes from client statement upload to deliverable proposal—down from days or weeks.
- 3–5 hours saved per prospect on average, reclaiming your calendar for higher-value activities.
- Up to 95% time savings on compliance documentation workflows.
- 50% more leads actively converted by keeping prospects engaged with fast, personalized follow-ups.
And with this workflow, new client onboarding no longer becomes a bottleneck, even as you scale your practice or firm.
Answering the Common Advisor Questions
- What file types are supported? PDF, PNG, scans, Excel, CSV, and even statements with handwritten notes.
- Is the data exportable? Yes—you can export all parsed data, holdings, and portfolio analytics to CSV for use in other systems.
- Does proposal generation include compliance docs? Absolutely, our workflow generates IPS, Reg BI, and best interest disclosures automatically.
- How accurate is statement parsing? Our OCR and AI deliver institutional-grade accuracy, reducing errors and NIGOs compared to manual entry.
- How do you keep data secure? Investipal is SOC2 Type II certified, with advanced encryption and privacy-by-design—no user data ever used in third-party training.
Bringing It All Together: A Modern Standard for Advisors
If you’re still juggling intake forms, portfolio spreadsheets, proposal templates, and compliance checklists across disconnected tools, you’re not just losing time—you’re losing deals. With Investipal, you can:
- Turn any client statement into a polished, personalized, and compliant proposal—without typing a single holding by hand.
- Showcase the value you add, with clear risk insights, side-by-side analytics, and forward-looking recommendations.
- Free up your team for genuine client engagement, not busywork.
- Scale secure, enterprise-grade compliance—whether you’re an independent advisor or part of a national RIA.
Take the Next Step
Ready to see this workflow in action? Process your first 3 statements free—no upfront commitments. Experience firsthand how automation transforms your prospecting, onboarding, and compliance workflows—and delivers a meaningful edge in client experience and AUM growth.
Book a Demo with Investipal and discover how you can go from client statement to personalized portfolio proposal—in under 10 minutes, every time.
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